Trip Report Sample
A trip report is normally prepared by a business traveller immediately after a business trip. Its primary purpose is to document contacts made and lessons learned, and to summarize overall observations and conclusions; all in a format that can be shared with others in the organization.
A trip report can be a useful document for many people in an organization. For example, even when only one, two, or three people might have been able to take a particular trip, a well prepared trip report can benefit many others in the organization.
The ideal trip report will be a one to three page document written in point-form style. To make it easy to follow, it should be sub-divided into three or four sub-sections such as: Introduction, Main Issues, Key Contacts, and Observations and/or Conclusions. In the Key Contacts section, be sure to provide contact details on each contact made including, full name, title, phone number, e-maill address, etc.
The trip report below was set up in MS-Word and was created based on an actual business trip taken for an agency in the non-profit sector. It contains the key elements that would normally be covered when drafting a typical trip report for most situations.
The above business form sample was copied directly from a Bonus Book that is included with my business writing style guide Instant Business Letter Kit. That Kit contains more than 200 pages of business letter writing tips, techniques and information, including more than 125 real-life fully-formatted business letter templates that you can instantly download into your word processing program and work with as you please.