Travel Expense Report Sample



The purpose of travel expense reports is to document actual expenses incurred by the traveller and to ensure that they are in compliance with the organization’s travel policies. Travel expense reports are required by most organizations, whether they are in the private sector or the public sector.


Travel expense reports are important accountability documents in most organizations. Although they should not be too onerous to complete, they must record enough details about the business travel to allow third-party verification. When completed, they normally require scrutiny and approval by a number of parties in the hierarchy of an organization.

The travel expense report form below was set up in MS-Word and was created for a real-life organization in the non-profit sector. It contains the key elements that would normally be included when designing a travel expense report for most organizations.

Travel Expense Report – Sample

 Travel Expense Report – Sample Format

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