Meeting Minutes Sample
Minutes of meetings are important documents that actually record in writing what was discussed in a meeting and what action items came out of the meeting. In most organizations a review of the minutes of the primary management meetings over time would reveal an excellent record of the history of that organization.
In general, “minutes of a meeting” is a document that contains a point-form summary of the key discussion points that occurred during a meeting and any conclusions stated, or decisions made. Minutes should be prepared for any formal meeting that takes place, at any level of an organization.
The minutes should NOT be a long verbatim “he said” – “she said”. It should record only major points discussed and/or major decisions reached from a “bottom line” perspective.
Minutes of meetings are an “official” record of corporate decision-making and are thus often referred back to many months after the fact to determine what specifically led to a certain decision. So, the key items to record are decisions made or deferred and the specific reasons for that decision.
In most organizations, a corporate “meeting secretary” is made responsible for organizing meeting logistics, drafting of minutes, and distribution of meeting-related documents such as agendas and minutes. Once the “secretary” has drafted the minutes they are normally signed-off by the person who chaired the meeting before being distributed.
The sample meeting minutes document below was set up in MS-Word and contains all of the key information elements that you should include when developing your own meeting minutes. As mentioned above, the minutes below are based on an actual meeting that took place.
The above business form sample was copied directly from a Bonus Book that is included with my business writing style guide Instant Business Letter Kit. That Kit contains more than 200 pages of business letter writing tips, techniques and information, including more than 125 real-life fully-formatted business letter templates that you can instantly download into your word processing program and work with as you please.