Letter of Explanation
Sample Letter

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A letter of explanation or explanation letter is also sometimes referred to as a letter of clarification. The purpose of such a letter is simply to clarify or explain in more detail, and with additional background, some previous actions you have taken. Explanation letters can be used in just about any situation imaginable. The example below is an actual letter of explanation that was used to explain a late admission application for dental school. As usual, I advise you to try to keep it clear and concise, and limit it to one page.

(print Letter of Explanation on personal stationery)

1415 Swanson Way
Gainesville, FL 32611

March 12, 20xx

Christine Johnstone
Director of Admissions – Dental
New Southwest University
1500 University Blvd.
Fort Lauderdale
Florida 33310

Dear Ms. Johnstone:

I recently spoke with Sarah Radcliffe in your office and I realize that my chances of getting in this year are somewhat limited. Nevertheless, I am writing this letter in the hope that you will seriously consider me for late admission into the NSU program for this year. I was interviewed two cycles ago and was accepted, but unfortunately I had to withdraw one month prior to starting due to illness.

At the time I did not give a reason for withdrawing because I had something wrong with me but I had no idea what it was. All I knew then was that I was shaking badly with frequent tremors and was experiencing chronic fatigue. I went from doctor to doctor trying to get a diagnosis but all test results were coming back negative. I was feeling so badly during that period that I knew I was not well enough to go to school. In fact, I was in a state of mind in which I seriously started questioning whether dentistry was a realistic career for me due to my uncertain health status. It took many months before I was finally diagnosed with Lyme’s Disease. However, I am now fully recovered and would very much like to pursue dentistry as soon as I possibly can at X school.

When I spoke to Sarah Radcliffe I was advised that my DAT is outdated. Consequently, I am now studying to retake it, something I plan to do in May. I am also aware that you are considering adding people to the waitlist right now. I would really appreciate it if you would consider me for inclusion on the current list based on my old scores until I can get my new scores to you.

NSU has always been my number one choice to study dentistry because of its focus on applications of the very latest technologies. I believe that I would be a perfect fit for your school. If you or your staff require any clarification of my situation, please don’t hesitate to contant me by phone at xxx-xxx-xxxx.

Thank you so much for your time and consideration.


Barbara Ralston

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