Condo Letter Sample Templates
common condo Letters and notices

In recent years there has been an increasing number of people searching online for letter writing help related to condo management and administration. That’s right, thousands of people now need assistance to write letters and create working documents related to the management and administration of condominium complexes all over North America.

For the past decade or more, the trend in North America has been for folks in the older generation (i.e. baby boomers) to downsize their living accommodations once their families have grown up and moved away. No longer do they need large multi-bedroom suburban houses with huge back yards, lawns to cut, and two car garages. That has resulted in an unprecedented boom in the construction of multi-unit condominium complexes all over the continent as boomers downsize their living accommodations to something smaller and more manageable than where they had lived previously.

Typically in North America, these condo complexes are administered by a group of co-owners from the complex. In most jurisdictions there are specific laws that require developers to register condominium buildings in a special condominium category that is subject to specific laws and regulations that govern the management and administration of such buildings. These laws usually require the establishment of a formal “committee or board of co-owners” that is responsible for the ongoing management and administration of their condo building in accordance with the prevailing condo-related laws and regulations.

In cases where a condo complex involves a small number of units, members of the condo board may choose to perform all of the management and administrative tasks themselves. However, in larger multi-unit condo complexes, the usual practice is for the local condo board to “oversee” the general administration of the complex while hiring a specialist condo management company to attend to the day-to-day management of the building or complex.

I personally was a member of a condo association board for two years. During that time I learned all about the inner workings, as well as the pros and cons, of condominium management. In our particular case, the building consisted of about 240 condo units; 70% which were occupied by their owners and 30% by owner-managed rental tenants. Our condo board met formally once a month to oversee the overall administration of the building. To handle the day-to-day maintenance and management of the building we hired a professional management company on an annual contract basis.

As I quickly learned, dealing with hundreds of condo owners and residents involves handling numerous situations that require the writing of all kinds of different letters. During my tenure with our condo board I was asked to draft numerous letters and documents on behalf of the board. Below is a list of links to real-life samples of some of the more generic condo board letters that I drafted.

These letters and documents listed below are condo letters that I believe would typically apply to the management and administration of most condo buildings/complexes. As such, feel free to use them as templates for your own condo association letters.


Here are my top 15 condo association management and administration letters:

Condo Fee Payments Letter To Residents - Click Here

Condo Fire Alarm Notice To Residents- Click Here

Condo Fire Emergency Orders For Board Members - Click Here

Condo Security Fobs Letter To Residents - Click Here

Condo Security System Upgrade Letter To Residents - Click Here

Condo Elevator Service Complaint Letter To Contractor - Click Here

Condo Contingency Reserve Fund Letter To Board Members - Click Here

Condo Board Cover Letter To Management Company - Planning Documents - Click Here

Condo Board Letter To Management Company - Issues and Concerns - Click Here

Condo Board Letter To Management Company - Building Inspection Report - Click Here

Condo Board Briefing To Residents - Year-End Status Report - Click Here

Condo Board Notice To Residents - Rationale For Rules & Regulations - Click Here

Condo Board List of Rules & Regulations For Residents - Click Here

Condo Letter To Residents - Pool Area Safety Issues & Concerns - Click Here

Condo Reminder To Residents - Enforcement of Rules & Regulations - Click Here

In addition to the above, there were many more such letters I dealt with during my time as a board member of a condominium association. However, I didn’t include them here, because most of them were very specific the unique circumstances of my particular building and/or our condo board members, so I didn’t think they would be all that useful for other condo associations.


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