When To Say Thank You In Writing
When I first started tracking the information preferences of people visiting my Writing Help Central Web site I was surprised to find how many folks were seeking information on how to write thank you letters. In fact, "thank you letter" information and sample templates are the fifth ranked destinations at that Web site.
The purpose of this article is to tell you the whole story on when to write "thank you letters", as they apply to a wide variety of situations - both personal and business…
In reality, that common belief that "thank you letters" are mostly employment-related, is a very narrow view that fails to recognize the literally dozens of real-life situations for which these letters are often warranted. I believe that this proliferation of references to "employment-related" thank you letters is simply a reflection of the massive number of Web-based businesses involved in the online career and job hunting services industry.
WHEN TO SAY THANK YOU IN WRITING
The purpose of a thank you letter is self-explanatory. Write one when you want to formally thank a person, company or institution for something they have done for you or your organization; normally, something which you consider to be out of the ordinary.
Simply receiving a contracted service as requested does not normally warrant a formal thank you. However, service provided to you above and beyond your normal expectations can often call for a special thank you letter. Normally, it should be a clear case of "above and beyond the call of duty", as the saying goes.
And yes, thank you letters can also be important follow-up mechanisms in certain employment-related situations.
TYPES OF THANK YOU LETTERS
Generally speaking, there are two main types of thank you letters - business thank you letters and personal thank you letters.
Business Thank You Letters
There are many situations in business that can warrant a thank you letter. Here are a few generic examples of thank you letter situations for businesses and institutions:
These are just a few typical examples. I'm sure you can think of many more situations that might demand a thank you letter from a business or institution.
Again these are just examples. New situations similar to these arise on a regular basis in our daily lives that call for a formal thank you letter.
(C) Shaun Fawcett is Webmaster of two of the most visited writing help websites on the Net. Author of numerous "how-to" books on everyday practical writing help, he also writes about how to create and publish books and ebooks. His main "writing tools" site is: